Create list – Microsoft Support (2023)

you can create andshare liststhat help you track issues, assets, jobs, contacts, inventory, and more. Start with a template, an Excel file or from scratch. If you're on Microsoft Teams, seeGet started with lists in Teams.

Use:

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make a list

In the Lists app in Microsoft 365, select+new list.(To access the Lists app, select the Microsoft 365 apps launcher at the top of any page, selectall appsand then selectlistening.)
Select from SharePoint site homepage or site content page+Neu>List.
Domake a listpage, select one of the following options:
Comments:
- Visual updates to lists are rolling out gradually around the world, which means your experience may differ from what is described in this article.
- 2,000 lists and libraries combined per site collection is the limit (including the main site and all subsites), after which you will receive an error: Sorry, something went wrong. The operation attempt is prohibited because it exceeds the list view limit. To watchSharePoint Limits.
1. empty list: Select to start a list from scratch. add listName,Description(optional) and choose whether to display the list in the left side navigation. When finished selecting options, selectTo create.
2. like excel: Select this option toCreate a list based on an Excel spreadsheet.
3. from existing list: Select this option to save time andCreate a new list based on columns from another list. Your new list will start with the same columns, but it won't contain any data from the original list.
4. models: For example, select a modelissue trackerto see which columns the model includes, and scroll through the example data to see what it looks like. When you find a template you like, select ituse model. If you don't see one you want, selectThe backto return to the Create List page. More information on how toCreate a list from a templateor notlist templates in Microsoft 365.
When your list opens, add an item to your list by selecting+ NovooEdit in grid view. (In grid view, you can freely add information to different rows or columns.)
To add different types of information to the list, select+ add column. For more information, seeCreate a column in a list or library.

Cima:To rename your list, select its title, enter a new name, and selectsave not computer. Or select from your list block on the list home pageopen shares(...) and then selectTo adjust.

To change list properties, delete the list, add permissions, manage columns, and other updates, selectDefinitions and then selectconfiguration list. For more information, seeedit a list.

Create a list on a classic SharePoint or SharePoint Server 2019 site

ChooseDefinitions and then selectwebsite content.
Choose+ Novoand then selectList.
To enterNamefor the list and, optionally, aDescription.

The name will appear at the top of the list and may appear in the site navigation to help others find you.
ChooseTo create.
When your list opens, select to add space to the list for more types of information+o+ add column.

For more information on adding columns, seeCreate a column in a SharePoint list or library.

For information on creating a list based on an existing list, seeCreate a new SharePoint list based on columns from another list.

Select to change properties, clear list, add permissions, manage columns and a variety of other updatesDefinitions and then selectconfiguration list. For more information, seeedit a list.

Create lists from other types of list templates

You can use SharePoint Server 2019 lists for more than just a list. You can choose from list templates like links, calendar, survey, issue tracker, announcements and more.

Calendar application example

In this example, we used the calendar and chose the built-in calendar app for SharePoint. You may see other calendars created by your company or offered by third parties.
To enterNamefor the application you have chosen, e.g. B. Calendar of events, July tasks or company contacts.

The name appears at the top of the list in most views, becomes part of the listing's page address, and appears in the site navigation to help users find the listing. You can change the name of a list, but the web address remains the same.
SharePoint takes you back towebsite contentPage. Locate the app you just created in thewebsite contentlist and open it. SharePoint creates a default version of the app, calendar, to-do list, or other app that you create.
You can start entering data+new task,edit this list,Add, or however the specific application adds data.

Use:Some list-based apps only appear in the classic environment.

Depending on the type of app selected, to change app settings, select from the ribbon at the top of the pageconfiguration listor theListGuide For more information about settings, seeEdit List Settings in SharePoint.

ChooseDefinitions and then selectadd an application.
Type and select the desired list template type (custom, task, calendar, etc.) in the search boxTo search for .
ChooseListTemplate app you want to use.
To enterName(necessary).

The name appears at the top of the list in most views, becomes part of the listing's page address, and appears in the site navigation to help users find the listing. You can change the name of a list, but the web address remains the same.

optionally provideDescriptionand additional information depending on the respective listing applicationextended options.extended options.
ChooseOK.

On the page, select where you want to add the list or librarybook page,and then selectto edit. if you don't see thembook pagetab, selectDefinitions and then selectedit Page.

Use:If heto editThe command is disabled or not visible, you may not have permission to edit the page.
Select the location on the page where you want the list or library to appear, selectinsertion,and then selectpart of the app.
For the list or library, select thepart of the appand then selectAdd. Noadd apps,All lists you created should appear.
When you're done editing the page, select itbook pagetab and then selectsave not computer. In some cases, you have the option to do this.save as draftosave and publish.

Important:Some pages cannot be edited, e.g. B owebsite contentPage.

Using the steps above, here's an example of a list added to a page.

Select on the page where you want to minimize or restore the list or librarybook pageand then selectto edit.
Point to the list or library, point to the down arrow, and selectMinimizeoTo restorebased on the current position of the list or library, and then selectOK.
When you're done editing the page, selectsave not computer. In some cases, you have the option to do this.save as draftosave and publish.

From the list's home screen, tapnovo.
Undercreate a new, to defeatempty listto start a list from scratch, or choose an option frommodels.
- empty liststart a list from scratch.
- modelsare purpose-based predefined options with columns already defined for you. Select one to see what it has and if it's right for you. You can customize the columns according to your needs.

Start your empty list

To defeatempty listso give aNameit is aDescription.
Choose a color and icon.
Choose if you want to save it asmy listsor on a specific SharePoint site.
To defeatTo create.

An empty list will open with a default column of "Title" on the left.
To add a column, tapMore, then tapadd new column.
Select the desired column data type and configure column settings. Tap the checkmark to save column settings.
Repeat steps 5 and 6 until all columns are defined.
To add an item to your list, tapnovoand enter data for each column. Select the checkmark to save your item (or tap the × to discard the item's data without saving).

Start a template-based list

Once you tap on one of the templates, it will open so you can see the columns and sample data it contains.
Scroll through the template to see if it's right for you.

When you scroll horizontally, data in the leftmost column remains visible, which helps keep related data in context.
When you find the template you want, tapuse this template.

Your new list will open with all the predefined columns from the template.
To add a column, tapMore, then tapadd new column.
Select the desired column data type and configure column settings. Tap the checkmark to save column settings.
Repeat steps 4 and 5 until you define all the additional columns you want.
To remove an existing column, tap the column header, scroll to the bottom of settings and tapdelete column.
To add an item to your list, tapnovoand enter data for each column. Select the checkmark to save your item (or tap the × to discard the item's data without saving).

From the list's home screen, tapnovo.
Undercreate a new, to defeatempty listto start a list from scratch, or choose an option frommodels.
- empty liststart a list from scratch.
- modelsare purpose-based predefined options with columns already defined for you. Select one to see what it has and if it's right for you. You can customize the columns according to your needs.

Start your empty list

To defeatempty listso give aNameit is aDescription.
Choose a color and icon.
Choose if you want to save it asmy listsor on a specific SharePoint site.
To defeatTo create.

An empty list will open with a default column of "Title" on the left.
To add a column, tapMore, then tapadd column.
Select the desired column data type and configure column settings. Tap the checkmark to save column settings.
Repeat steps 5 and 6 until all columns are defined.
To add an item to your list, tapnovoand enter data for each column. Select the checkmark to save your item (or tap the × to discard the item's data without saving).

Start a template-based list

Once you tap on one of the templates, it will open so you can see the columns and sample data it contains.
Scroll through the template to see if it's right for you.

When you scroll horizontally, data in the leftmost column remains visible, which helps keep related data in context.
When you find the template you want, tapuse this template.

Your new list will open with all the predefined columns from the template.
To add a column, tapMore, then tapadd column.
Select the desired column data type and configure column settings. Tap the checkmark to save column settings.
Repeat steps 4 and 5 until you define all the additional columns you want.
To remove an existing column, tap the column header, scroll to the bottom of settings and tapdelete column.
To add an item to your list, tapnovoand enter data for each column. Select the checkmark to save your item (or tap the × to discard the item's data without saving).

Create a list in SharePoint Server 2010

You can create a list that you can use on your pages. SharePoint Server 2010 includes many types of list templates such as B. Calendar, polls, and tasks.

Choosesite actions , selectView all website contentand then selectTo create .

Use:A SharePoint site can change significantly. If you can't find an option, e.g. B. a command, button or link, contact your administrator.
Select one of the categories, eg.Communicationopersecutionand select from there.

You can also enter the type of list template you want to createSearch installed elementsKiste, know aboutContactocalendarand then select Search.
introduce theNameto the list. The name is required.

The name appears at the top of the list in most views, becomes part of the listing's page address, and appears in the site navigation to help users find the listing. You can change the name of a list, but the web address remains the same.
Optional for list, click and set other optionsextended options, and enter theDescription.

The description appears below the name in most views. Some types of lists can receive content via email. If you plan to enable the list to receive content via email, you can add the list's email address to its description so that users can easily find the email address. You can change the description of a list.
To add a link to the quick launch area whereNavigationsection, check thatYis selected.
yes there is oneE-mailsection, your administrator has enabled lists on your site to receive content via email. To allow people to add content to this list by sending an email, belowSubscribe to this list to receive emailsselectY. so inemail addressIn the box, type the first part of the address you want people to use for the list. This option is not available for all list types.
Fill in all other options such as B. specify whether a calendar should be used as a group calendar in thecalendarapp.
ChooseTo create.

With SharePoint Server 2010, you can create lists of pages that you edit. This allows you to create the pages and lists you need more efficiently and effectively.

On a page, select theto edittab and then select theto editDomain.

Use:If the edit command is disabled, you may not have permission to edit the page. Please contact your administrator.
Select the page where you want to add a new list, select theinsertiontab and then selectnew list.

Use:if you don't see themto editguide ornew listis disabled, you may not have the necessary permissions to create a list; Please contact your administrator.
I'mcreate listdialogue, betweenescucharkachel, select the type of list you want to create, and selectOK.

Creating a custom list is similar to creating lists from a template, except that the custom list is created with just three columns:title,Created by, youModified by. After creating a custom list, you can add columns and make other changes to the list to suit your needs.

Choosesite actions , selectView all website contentand then selectTo create .

Use:A SharePoint site can change significantly. If you can't find an option, e.g. B. a command, button or link, contact your administrator.
Undercustom lists, selectcustom listoCustom list in Datasheet view.
Comments:
- Use a custom list when you plan to primarily use a form to enter and display data in the list.
- Use a custom list in Datasheet view when you plan to primarily use a spreadsheet-like grid to enter and display data in the list. This is useful when you need to update multiple items at once.
- You can change the way you enter and display data in a list after you create it.
introduce theNameto the list. The name is required.

The name appears at the top of the list in most views, becomes part of the listing's page address, and appears in the site navigation to help users find the listing. You can change the name of a list, but the web address remains the same.
introduce theDescriptionto the list. (Optional)

The description appears below the name in most views. Some types of lists can receive content via email. If you plan to enable the list to receive content via email, you can add the list's email address to its description so that users can easily find the email address. You can change the description of a list.
To add a link to the quickstart, in theNavigationsection, check thatYis selected.
yes there is oneE-mailsection, your administrator has enabled lists on your site to receive content via email. To allow people to add content to this list by sending an email, belowSubscribe to this list to receive emailsselectY. so inemail addressIn the box, type the first part of the address you want people to use for the list. This option is not available for all list types.
ChooseTo create.

On the page, select where you want to add the list or librarybook pageand then selectto edit. if you don't see thembook pagetab, selectDefinitions and then selectedit Page.

Use:If heto editThe command is disabled or not visible, you may not have permission to edit the page. Please contact your administrator.
Select the location on the page where the list or library appears, selectinsertionand then selectpart of the app.
For the list or library, select thepart of the appand then selectAdd.
When you're done editing the page, selectsave not computer. In some cases, you have the option to do this.save as draftosave and publish.

Using the steps above, here's an example of a list added to a page.

Would you like to do the same with libraries?

For information on how to create a library, seeCreate a document library.

Next steps with lists

columnsConfigure the type of information a list contains by adding and removing columns. For more information, seeCreate a column in a list or library.

viewpointsChange how a list is displayed by creating views. For more information, seeCreate, modify, or delete a view from a list or library.

chainerAdd a subfolder to a list. For more information, seeCreate a folder in a list.